GENERAL INFORMATION

Q: What is the AvaSure Symposium?

The AvaSure Symposium is an in-person gathering of healthcare leaders, clinicians, digital health innovators, and researchers to explore the future of virtual care. The event features keynote talks, case studies, poster presentations, panels, and networking activities—all centered around topics like virtual nursing, patient safety, AI, and workforce strategies.

 Read our additional FAQ for more information.

Q: When and where is the Symposium?The event takes place September 15–17, 2025, at the Charlotte Marriott City Center in Charlotte, North Carolina.
Q: Who should attend?

This event is ideal for:

  • Clinical and operational leaders
  • Nursing executives
  • AvaSure users and implementation teams
  • Health system IT and virtual care experts
  • Researchers, vendors, and industry partners
Q: How do I register, and what’s included?

You can register online here. Registration includes:

  • Access to all sessions, workshops, and poster walks
  • Breakfasts, lunches, snacks, and receptions
  • Opportunities to connect with peers and industry leaders


LOGISTICS & EXPERIENCE

Q: When does registration close?
Registration will close on Monday, August 25 at 12pm.
Q: What is the dress code?
The dress code is business casual. We recommend a light jacket or sweater for air-conditioned spaces. Evening receptions are relaxed—no need to dress formally. You may want to get your cowboy boots and hats packed for our Tuesday night reception!
Q: What meals are provided?

Please let us know about dietary restrictions during registration and we’ll do our best to accommodate. Meals included with your registration:

  • Monday (Sept 15): Evening welcome reception dinner
  • Tuesday (Sept 16): Breakfast, lunch, snacks, and dinner
  • Wednesday (Sept 17): Breakfast and lunch
Q: What kind of sessions and activities will there be?

The Symposium includes:

  • Keynote presentations and thought leadership panels
  • Case studies from AvaSure customers
  • Interactive workshops and breakout sessions
  • Poster presentations showcasing clinical innovation and research
  • Networking receptions and informal meetups
Q: Will there be networking opportunities?
Yes! We offer:
  • A Welcome Reception on Monday evening
  • A Networking Reception on Tuesday
  • Dedicated breaks, shared meals, and open poster walks for connecting with peers
Q: Is there a hotel block for attendees?
Yes, we’ve reserved a block at the Charlotte Marriott City Center at a discounted rate. Be sure to book by August 22, 2025 to secure the group rate. Details are available in the travel section.
Q: I work for a government entity—how do I book a hotel room at the GSA rate?A limited number of rooms are available at the government per diem (GSA) rate at the Charlotte Marriott City Center. To request access to the government room block, please email [email protected]
Q: How do I get to the venue?
The hotel is located downtown and about 15 minutes from Charlotte Douglas International Airport (CLT). Ride shares, taxis, and hotel valet/self-parking are all available.
Q: Will Wi-Fi be available?Yes, complimentary Wi-Fi will be provided in all meeting and conference areas.
Q: Will there be a mobile app?Yes! We are very excited to have a mobile app for symposium this year. Details about the app will be emailed to all attendees a couple weeks before the start of symposium.
Q: Can I bring a guest to the receptions?Attendees are only permitted to attend the receptions.
Q: What should I bring with me?

We suggest:

  • A notebook or device for note-taking
  • Business cards or digital contact info for networking
  • Comfortable walking shoes
  • A reusable water bottle
Q: What is the policy on Photography and Liability?

PHOTOGRAPHY/VIDEOGRAPHY

AvaSure LLC retains the right to use and publicize the name, image, likeness and other personal characteristics resulting from photographs, video footage and interviews taken of Registrant during Registrant’s attendance at the AvaSure Symposium 2025 conference event and activities (the “Materials”) for advertising, promotion, and other commercial and business purposes. AvaSure shall be the exclusive owner of all rights, including copyright. I acknowledge and agree that my registration and attendance of the AvaSure Symposium 2025 is valuable and sufficient remuneration from AvaSure in exchange for the Materials.


WAIVER OF LIABILITY 

I waive all claims against AvaSure LLC, its parent company and/or its affiliates, employees, officers, agents or insurers (the “Released Parties”) for any injuries, damages, liabilities, losses or expenses, whether known and unknown, which arise during or result from my participation in AvaSure Symposium 2025 conference event and activities, regardless of whether or not caused in whole or part by the negligence or other fault of any of the Released Parties. I release and forever discharge the Released Parties from all such claims. I agree to indemnify and hold the Released Parties harmless from and against any and all losses, liabilities, damages, costs or expenses (including but not limited to reasonable attorneys' fees and other litigation costs and expenses) incurred by any of the Released Parties as a result of any claims or suits that I (or anyone claiming by, under or through me) may bring against any of the Released Parties to recover any losses, liabilities, damages, costs or expenses that arise during or result from my participation in the AvaSure Symposium 2025 conference event and activities, regardless of whether or not caused in whole or part by the negligence or other fault of any of the Released Parties. I acknowledge and agree that my registration and attendance of the AvaSure Symposium 2025 is valuable and sufficient remuneration from AvaSure in exchange for this Waiver of Liability.





 

 

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